Contract Preparation & Bid Evaluation

Course Details

Session: 2 Days

Hours: 8 Hours /Day

Mode: Face to Face / online


United Arab Emirates

Contract Preparation & Bid Evaluation

This highly interactive Contract Preparation and Bid Evaluation Course understand how your organization can identify and use the most appropriate procurement strategy and discusses best practice in developing tender documentation, criteria and evaluation. This training course focuses on how best to deal with key contractual liability issues to minimize the risk exposure to your organization from cost and time overruns. This session also provides tools, tips and techniques on effective resolution of disputes to minimize cost and reputational risk exposure to your organization.

At the end of this training, delegates will learn to:

• Outline the basic elements of contracting

• List the major steps involved in contract preparation procedures including developing an effective scope of work, terms and conditions and sourcing strategy

• Describe different types of contracts and discuss several contracting strategies including pricing

• Evaluate in-depth the process of preparing tenders and selecting potential contractors

• Use evaluation criteria to select the most appropriate contractors for the project


Course Content

Overview of contracting and tendering:

• Elements of a contract
• Important concepts used in contract management
• Problems in preparing contracts
• Stages in contracting
• Tendering objectives
• One step versus two step sealed bidding
• Tendering process

Contract preparation:

• Set-up contracting strategy
• Contracting methods
• Drafting of scope of work
• Decision analysis worksheet
• Drafting fundamentals
• Implications of poor scope of work
• Terms and conditions
• Determining sourcing strategy

Contract types and strategies:

• Fixed price (lump sum) contracts
• Firm fixed contracts
• Economic price adjustment
• Incentive contracts
• Cost reimbursable (cost plus) contracts
• Percentage of cost
• Fixed fee
• Award fee
• Incentive fee
• Time and material contracts
• Intellectual properties
• Special forms of contracting
• International contracting
• Amendments

Bidding Procedures:

• Invite potential bidders
• Tender briefing
• Receiving and opening of bids
• Recommendation report

Bids evaluation and contract award:

• Evaluation process
• Preliminary examination of bids
• Detailed examination of bids
• Commercial Evaluation
• Value for money
• Whole life costing
• Most economic advantageous tender
• Technical Evaluation
• Scoring protocol
• Method of awarding contract
Training Method

The overall aim of this BTC course is to provide participants with the knowledge, concepts and skills needed to perform all the tasks required in the pre-award phase of a contract. The course covers different contract types and various contracting methods with a concentration on tendering. Participants in this interactive course will learn essential knowledge and techniques used in analyzing submitted bids including preliminary examination, technical evaluation and commercial evaluation.

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Contract Preparation & Bid Evaluation